Vic.ai

Vic.ai: AI-First AP Automation Software

Vic.ai is an AI-powered autonomous finance platform designed to revolutionize accounts payable (AP) processes for businesses of all sizes. By leveraging artificial intelligence, Vic.ai helps finance teams achieve greater efficiency, accuracy, and control over their financial operations. This translates to reduced costs, faster invoice processing, and improved decision-making.

What is Vic.ai?

Vic.ai is an AI-native platform that automates and streamlines accounts payable workflows. It uses advanced machine learning algorithms to understand invoices, match purchase orders, and facilitate approvals without human intervention. This enables companies to minimize errors, accelerate month-end closing, and optimize financial performance.

How does Vic.ai work?

Vic.ai's platform works by utilizing VicAgents™, AI partners built specifically for finance workflows. These agents learn from historical data and continuously improve their performance over time. The core functionalities include:

• Invoice Processing: Automatically extracts data from invoices, regardless of format, and accurately codes them for payment.
• PO Matching: Matches invoices to purchase orders to ensure accuracy and prevent overpayments.
• Approvals: Automates the approval process based on pre-defined rules and hierarchies.
• AP Inbox (VicInbox™): Manages all AP-related communications in a single, agent-powered inbox.
• Bill Pay and Vendor Portal (VicPay™): Streamlines bill payment and vendor management, offering greater control over cash flow.
• Expense Management (VicCard™): AI-powered expense management to monitor spending.
• Analytics and Insights (VicAnalytics™): Provides data-driven insights into financial performance.

Why Choose Vic.ai?

Vic.ai offers several key advantages over traditional AP automation solutions:

• AI-First Approach: Unlike solutions that rely heavily on templates, Vic.ai uses AI to understand and process invoices, eliminating the need for manual setup and coding.
• Unmatched Accuracy: Achieves up to 99% accuracy in invoice processing, reducing errors and the need for manual intervention.
• Increased Efficiency: Accelerates invoice processing by up to 5x, freeing up finance teams to focus on more strategic tasks.
• Autonomous Finance: Enables autonomous accounting by automating repetitive tasks and providing real-time insights.
• Seamless ERP Integration: Integrates with major ERP and accounting systems through its flexible and scalable open API.
• Faster Monthly Close: Speeds up the month-end close process, allowing for quicker financial reporting.
• Improved Cash Flow: Provides better control over cash flow through streamlined bill payment and vendor management.

Who is Vic.ai for?

Vic.ai is designed for finance leaders across various roles and industries, including:

• CFOs: Gain real-time financial insights, prevent fraud, and streamline AP across all entities.
• Controllers: Centralize and streamline AP processes, optimize FTE allocation, and improve productivity.
• AP Managers: Achieve cost efficiencies, strengthen vendor relationships, and ease employee workload.

Vic.ai serves a wide range of industries, including:

• Freight and Logistics
• Construction
• Manufacturing
• Retail

Key Benefits of Vic.ai

• Reduced AP Costs: Automates manual tasks, reducing the need for headcount and lowering processing costs.
• Improved Accuracy: Minimizes errors with AI-powered invoice processing and PO matching.
• Increased Efficiency: Speeds up invoice processing, approvals, and month-end close.
• Better Cash Flow Management: Provides greater visibility and control over cash flow.
• Enhanced Fraud Prevention: Helps prevent overpayments and detect fraudulent invoices.

Customer Success Stories

• Stonewall Kitchen: A luxury vacation company future-proofed its finance operations with Vic.ai's advanced AI technology, eliminating the need for templating.
• Diesel Direct: A regional construction firm eliminated manual components of their payments process, freeing up AP analysts for additional tasks.

How to Use Vic.ai

1. Request a Demo: Schedule a meeting with the Vic.ai team to learn more about the platform and its capabilities.
2. Product Tour: Explore the Vic.ai platform at your own pace to discover the benefits of autonomous finance.
3. Seamless Integration: Connect Vic.ai with your existing ERP and accounting systems through its flexible API.
4. Start Automating: Begin automating your AP processes with AI-powered invoice processing, PO matching, and approvals.

What is the Best Way to Automate AP?

The best way to automate AP is by using an AI-first solution like Vic.ai, which leverages machine learning to understand invoices, automate approvals, and provide real-time insights. This approach eliminates the need for manual setup, reduces errors, and improves efficiency.

Conclusion

Vic.ai is a powerful AI-driven platform that transforms accounts payable processes, offering unmatched accuracy, efficiency, and control. By automating repetitive tasks and providing real-time insights, Vic.ai empowers finance teams to make better decisions, reduce costs, and drive meaningful long-term growth. For CFOs, controllers, and AP managers looking to streamline their operations and achieve autonomous finance, Vic.ai is a compelling solution. By embracing AI, businesses can revolutionize their AP processes and unlock new levels of efficiency and profitability.